Administrative Assistant (Central Office) - Canton, NY

The Arc Jefferson - St. Lawrence
Job Description

In compliance with the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors, The Arc Jefferson – St. Lawrence is adopting the policy that all employees on Federal Contracts or associated with Federal Contracts must be vaccinated or in process of being vaccinated prior to beginning work.  Only where there is a bonafide need for a medical accommodation or a sincerely held religious belief will there be an exemption made as long as such an accommodation does not pose an undue hardship or pose a direct threat to the health and safety of others.

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CLASSIFICATION – Non-Exempt

REPORTS TO – Regional Manager of Human Resources     

POSITION TYPE/EXPECTED HOURS OF WORK – Monday through Friday - 7:30 AM - 4:00 PM

QUALIFICATIONS - Associate’s Degree in Office Technologies, Office Management, Business Management or other related area with one (1) year of office administration experience preferred or High School Diploma and a minimum of three (3) years’ experience in an office environment required. Must possess strong organizational skills with emphasis on data entry for information management and retrieval. Proficient use of Microsoft Word and Excel necessary. Ability to work closely with management staff and able to prioritize workload independently required. Records management necessary.         

WORK AUTHORIZATION/SECURITY CLEARANCE – Authorized to work in the United States and pass all background clearances.

SUMMARY/OBJECTIVE - Greet and direct customers at the Main facility for St. Lawrence County. Respond to and direct multi-line phone system. Receipt payments/complete bank deposits for Agency programs. Assist Human Resources Dept. with Finger-print program.

ESSENTIAL FUNCTIONS – Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Take meeting minutes and prepare for distribution.
  2. Record appointments for the people we support and notify appropriate staff.
  3. Answer intercom messages; confirm appointments and direct visitors as necessary.
  4. Maintain conference room reservations as needed on the outlook calendar.
  5. Maintain attendance records for the people we support.
  6. Order office supplies as needed.
  7. Ensure maintenance is current on office copier and fax machine.
  8. Attend and satisfactorily complete all required in-services.

COMPETENCIES –

  • Exceptional Written and verbal Communication Skills.
  • Ethical Conduct
  • Time Management
  • Strong Interpersonal Skills
  • Organizational Skills

SUPERVISORY RESPONSIBILITY - None

TRAVEL - None

WORK ENVIRONMENT - This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds. 

OTHER DUTIES – This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

The Arc Jefferson St. Lawrence is an Equal Opportunity Employer: Disabled/Veteran